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Setting Up the Bank Deposits File for Your Payroll

Objective

This procedure will help you perform all the necessary configurations to create a bank deposits file for your payroll.

 

Summary

 

Steps

Cheque Configurations

 

maestro* > Maintenance > General Maintenance > Processing > Cheque Format Configuration
  1. If the original bank account is used to make the direct deposit for the payroll, we suggest using the same code, unless you have different needs.
  2. The information concerning the paystub is in the Pay Cheques tab. Select a standard or customized form. We recommend using the TALONPAG2 model.
  3. Save the changes, if applicable.

 

Setting Up the Bank Account

 

maestro* > Accounting > Maintenance > Accounting > Bank Accounts
  1. Select the bank account in the GL Account field (new or old, as appropriate).
  2. Complete the Bank Account Number and Transit No. fields.
  3. Select Bank in the Account Type field.
  4. In the Pay Cheque Deposit Format field, select the applicable code corresponding to the cheque format specified in the previous step (Cheque Format Configuration).
  5. Select the Institution and the Sending Mode.
  6. Save the modifications.

 

Identifying the Bank Account for Direct Deposits in the Work Category

 

maestro* > Time Management > Maintenance > Payroll > Define Work Categories
  1. In the Define Work Categories window, select the work category number that will be subject to direct deposit for payroll.
  2. Click on the Category Accounts tab.
  3. Enter the general ledger number corresponding to the bank account selected in the previous step (Setting Up the Bank Account) in the Bank for Direct Deposits field.
  4. Click on the Save icon.
  5. Repeat these steps for every applicable work category.

 

Activating the Direct Deposit

 

maestro* > Time Management > Maintenance > Payroll > Configuration
  1. Click on the Direct Deposit tab.
  2. In the Direct Deposit tab, make sure the Activate Direct Deposit box is checked.
  3. Click on the Save icon.

 

If the user makes changes bank accounts and has already generated the direct deposits files, this validation is no longer required.

 

Identifying the Bank Account for Direct Deposits in the Payroll Configurations

 

maestro* > Time Management > Maintenance > Payroll > Configuration
  1. In the Accounts tab, enter the general ledger account number corresponding to the bank account selected at the Setting Up the Bank Account step in the Bank Account for Direct Deposits field.
  2. Click on the Save icon.

 

Creating a Bank Deposits File

 

maestro* > Time Management > Payroll > Payroll > Bank Deposit File

 

 

To be able to add the required information to the bank deposits file, the payrolls have to be available. If no payroll is available, a test one to be generated.
  1. Follow the steps as if you were making a bank deposit file.

  1. Select a pay to access the creation of a bank deposits file.
  2. Just before generating the file. access the configurations by clicking on the Configuration icon (framed in red in the following image).
  3. Enter information specific to the banking institution.

Field

Description

Reception Center

Only a couple of banks require this information.

NOTE: For some institutions, this information has to be added manually. If when saving no error message appears, leave this space empty.

Sender Number

A total of 10 characters given by the bank. Sometimes called Client No., Institution No., Organization No., or Originator No.

Institution No.

Total of 9 characters which always begins with a zero (0 + Bank Number + Transit Number).

Account

Your bank account information.

NOTE: Warning! Do not enter dashes or add spaces.

Operation

Always 200, this is the code that indicates a pay deposit.

  1. Click on Ok.
  2. Click on Apply in the Bank Deposit File window.
 

The Caisse Desjardins and the CPA0005 type require that the reception number be added manually.

Here is an example of the file after the automatic creation of the file's backup directory:

Here is a copy of the bank deposit report generated following the creation if a bank deposits file:

 

See Also

 

Last modification: September 20, 2024