Set Pay Periods

OBJECTIVE

The Set Pay Periods function is used to establish pay periods by committee for the year. These periods are used throughout the payroll process for Canadian and U.S. payrolls.

The periods must be created before the first payroll is produced.

PREREQUISITE

Define Committees

Steps

maestro* > Time Management > Maintenance > Payroll > Set Pay Periods

Creating a Pay Period

Enter the required information:

Selected year detail section:

Field

Description

Year

Applicable year for the periods.

Number of Periods

Number of periods per year for the selected committee. Choices are weekly (52 or 53 periods), every two weeks (26 periods), twice per month (24 periods) or monthly (12 periods).

NOTE: To determine the number of pay periods for a committee, we have to take into account:

the last paid day of the previous taxation year,

the frequence at which employees in this committee get paid,

and the last day worked, for which the payment date belongs to the same calendar year.

Indeed, it is the paycheque date that determines to which taxation year the payroll belongs to (whether the payment is done via cheque or direct deposit).

Committee

Committee number for which the periods apply.

NOTE: The committee must be created before Define Committees can be used.

Beginning of year

First day of the first pay week in the year.

NOTE: For example, for 2004, the first pay week ends Saturday, January 3, 2004. As a result, the Beginning of year value for the pay must be December 28, 2003.

End of year

Last day of the pay period for the year.

Same periods for all companies

Pay periods will be applicable to all companies if the box is checked. Available in multidimensional mode only.

Field	Description
Year	Applicable year for the periods.
Number of Periods	Number of periods per year for the selected committee. Choices are weekly (52 or 53 periods), every two weeks (26 periods), twice per month (24 periods) or monthly (12 periods). NOTE: To determine the number of pay periods for a committee, we have to take into account: the last paid day of the previous taxation year, the frequence at which employees in this committee get paid, and the last day worked, for which the payment date belongs to the same calendar year. Indeed, it is the paycheque date that determines to which taxation year the payroll belongs to (whether the payment is done via cheque or direct deposit).
Committee	Committee number for which the periods apply. NOTE: The committee must be created before Define Committees can be used.
Beginning of year	First day of the first pay week in the year. NOTE: For example, for 2004, the first pay week ends Saturday, January 3, 2004. As a result, the Beginning of year value for the pay must be December 28, 2003.
End of year	Last day of the pay period for the year.
Same periods for all companies	Pay periods will be applicable to all companies if the box is checked. Available in multidimensional mode only.

Click Apply. The system generates the periods automatically.

Once these new pay periods created for the first committee, maestro* will offer to automatically create the same pay periods for all other committees for which identical periods were created the previous year.

The pay period dates are displayed in the Periods for the committee section. The system checks the first pay week by default.

For U.S. Payroll, you can specify the End of Quarter so that the system can identify the periods that should be included in each quarter. This setting can be accessed in the breakdown of period for the Committee. This information will be used to prepare the government remittances report.

The system lets you start a period with the 4th quarter, but the remaining quarter-ends must be consecutive. You are not required to specify the end of quarter, but if you decide to do so, you must specify a minimum of three quarter-ends (apply only to U.S. payroll).

After the periods have been saved, you can change the information in the First week of the month and End of Quarter columns by clicking the Modify "First week of the month" and "End of Quarter" Columns icon.

You can change the periods for a committee by clicking the Modify the periods for the current committee icon. This operation is only possible if none of the periods are closed.

The Closure of the auxiliary (hours) column is only displayed if the hour transfer method is set to 2 - Balanced. (This field is in Configuration, Time Management module, in the General section.) If the column is checked, this tells the system that this period is closed. In this case, you will be unable to enter hours in the following options for this period: Enter Work Orders, Time Sheets, Return from a Service Call and Distribution of Hours.

Click Save.

Last modification: September 19, 2024