Transfer Invoices Coll/Paid in Advance

OBJECTIVE

The Transfer Invoices Collected or Paid in Advance option is used to create a transfer transaction between projects following a distribution on an invoice received or paid in advance.

This is not an accounting transaction.

 

PREREQUISITE 

• Invoices Collected/Paid in Advance

 

Steps

maestro* > Accounting > Financial Management > Deferrals > Transfer Invoices Coll/Paid in Advance

 

Transfer an invoice received or paid in advance

1. Select the Date Range.
2. Select a Trans. Type (type of transaction).

Field	Description
Service Call	Contract created with the Contract Management option in the Service Calls module.
Expense	Invoice paid in advance.
Income	Invoice received in advance.

3. Select a User Code.
4. Click Accept.

The system displays the transactions for invoices received or paid in advance based on the choices selected.

5. Enter the required information in the Details tab:

Field	Description
Accepted	Indicates that the transaction can be transferred, if the box is checked. NOTE: Users can clear the transactions they do not want to transfer. NOTE: The box cannot be checked if there is a message in the Reason If Rejected column.
Reason If Rejected	Reason displayed by the system if there is a problem with the transaction. NOTE: The problem must be resolved before the transaction can be transferred.
Code	Transaction code.
Entry Date	Creation date of the invoice received or paid in advance.
Description	Description that identifies the invoices collected / paid in advance.
Customer or Supplier	Customer code associated with the invoice or contract for the Service Call or Income type. Supplier code associated with the invoice for the Expense type.
Contract No	Contract number attached to the transaction.
Invoice No.	Invoice number attached to the transaction.
No. Payments	Number of expected payments.
Frequency	Frequency of payments. The choices are: Annually, Bimonthly, Monthly, Triannually or Biannually.
Payment Date	Expected payment date.
Total Amount	Total amount to be received or paid.
Balance	Balance of collections or balance due.
Amount	Payment amount for this transaction.
Project	Income or expense project to which the distribution will be allocated. NOTE: If the invoice is distributed to a Project, the transfer creates a Project-To-Project transfer transaction. It is transferred automatically.
Activity	Income or expense activity to which the distribution will be allocated.
Group	Income or expense group to which the distribution will be allocated.
Account	General ledger account to which the income or expense will be posted. NOTE: If the invoice is distributed to the General Ledger, the transfer creates a journal entry. The entry is transferred automatically.
Project	Project in which the distribution will be generated.
Activity	Activity in which the distribution will be generated.
Group	Group in which the distribution will be generated.
Account	General ledger account to which the income or expense will be posted.

6. Click Transfer the Transaction.

 

See also

• List of Invoices Coll/Paid in Advance

 

Last modification: September 20, 2024