Information tab

Objective

This tab gathers the general information of the estimate, as the customer coordinates, cost price source, selling price source, profit calculation modes, etc.

 

Summary

• Customer Information Section
• Site Information Section
• Detailed Description Section
• Main Customer's Information Section
• Contacts Section
• Dates Section
• Other Section
• Transfer Information Section

 

Customer Information Section

This section identifies the work provider.

This section is completed automatically when a customer is selected in the Selected column of the Customers tab.

You can create a virtual customer by clicking the icon to the right of the Customer field. Complete the information and assign it a code in the Customer field. When the quotation is transferred, maestro* lets you create the customer in the database. This option is useful to avoid creating unnecessary customers if the contract is not granted to you.

When the quotation is transferred, the information from this section is transferred to Project Management, Contract Management, Progress Billing Contracts and Customer Management, if applicable.

 

Site Information Section

In Contact Management, select a site contact and an individual contact, if applicable.

When the quotation is transferred, the information from this section is transferred to Project Management and Contract Management or Progress Billing Contracts, if applicable.

 

Detailed Description Section

Enter a detailed description of the project.

You can format the text that will be entered in this section by clicking the icon or using the spell check function.

This description is included on the Print Quotation report, which can be accessed by clicking the Print icon and on customized forms if they have been configured.

When the quotation is transferred, the information from this section is transferred to Project Management and Subcontract Management (in the Detail tab of the Original Contract

 

Main Customer’s Information Section

Identify the main customer to which the quotation is related.

Although the customer entered here must exist in Customer Management, it is not used for invoicing or accounts receivable. It may be used as selection criteria or for grouping projects, in the list generator, miscellaneous reports or most project reports.

When the quotation is transferred, the information from this section is transferred to Project Management and Contract Management or Progress Billing Contracts.

 

Contacts Section

This section identifies the various contacts involved with the quotation.

When the quotation is transferred, only the information from the Salesman field is transferred to Project Management and Contract Management or Progress Billing Contracts.

 

Dates Section

Important dates for the estimate.

Field	Description
Tender Close Date	Closing date for the quotation entered manually.
Modification Date	Date on which changes were made to the quotation. Updated by maestro*.
Date Submitted	Date on which the quotation was saved with a Submitted status, if not entered manually. NOTE: When the quotation is transferred, this date will be entered in the Start Date field in Contract Management or Progress Billing Contracts.
Date Accepted	Date on which the quotation was saved with an Accepted status, if not entered manually. NOTE: When the quotation is transferred, this date will be entered in the Start Date field in Project Management.
Quotation Valid Until	Validity period of the quotation. NOTE: This date can be calculated automatically by maestro* depending on Define Quotation Types option.
Due Date	Date used for following up quotations in the Dashboard.
Delivery Date	Project delivery date to the customer. NOTE: When the quotation is transferred, this date will be entered in Project Management and Contract Management.
Tender Close Date	Closing date for the quotation entered manually.

 

Other Section

This section is very important and must be completed, or its contents must be validated before completing the other tabs because it defines how maestro* handles calculations of items in the Detail and Local Catalogue tabs.

Field	Description
Quotation Type	Quotation classification tool.
Cost Price Source	Price used to calculate the cost of items on the quotation (Detail tab). All of these options are predefined in Catalogue Management. By default, maestro* uses the List Price to calculate the source of the cost. Available values. Average Cost+ Calculated average cost, including the amount on order in the "in stock" value: Average Cost+ = (Value in stock + Quantity on order) / (Quantity in stock - Total quantity received, but not invoiced + Quantity on order) Average Cost Average cost calculated by the system. Calculation of average cost (without activation of accrued costs) Average cost = (Value in stock / (Quantity in stock - Total quantity received, but not invoiced) Calculation of average cost (with accrued cost activated) Average cost = (Value in stock + Total amount received, but not invoiced) / (Quantity in stock) Last Paid Price Last paid price, regardless of the supplier selected. Fixed Unit Price Price entered in the Fixed Cost field from Catalogue Management. Fixed Unit Price + Discount Price entered the Fixed Cost field in Catalogue Management, taking into account discounts defined in the Define Supplier Pricing or Supplier Discounts Table options. List Price Price entered in the List Price field from Catalogue Management. Quotation Price Price entered in the Quotation Price field from Catalogue Management. Note: If this price is zero, maestro* will use the value of the Last Cost field. If this last cost is also at zero, maestro* will use the Unit Price of the first supplier. Selling Price Price entered in the Selling Price field from Catalogue Management. Supplier Price   Quotation Price Only Price entered in the Quotation Price field from Catalogue Management. However, maestro* does not use any replacement values if the Quotation Price field is empty or if the price is at zero. If so, maestro* will use a cost of zero.
Selling Price Source	The source of the selling price only applies to items in the catalogue. Available values. Cost Price + Profit Default Option Calculates the selling price based on the cost and applies the profit determined in the quotation. Calculation: Amount Submitted = Cost Amount + Administration Fees + Profit. NOTE: The profit is calculated based on the administration fees. Catalogue Selling Price Calculates the selling price based on the Selling Price determined in the source of the cost and applies the customer discount, if applicable, which is taken from Define Customer Pricing. In this mode, maestro* no longer considers the percentage of Profit in the Closing tab in the calculation.
Profit Calculation Mode	Uses to methods to calculate profit: Profit or Markup Available values. Profit Remember that the rate of profit indicated must be the rate of profit included in the selling price: NOTE: For example, an item at $100 sold with a 10% profit will have a selling price of $111.11. The formula used is: ($100 /90%)*100 = $111.11 **90% from the calculation (100% - 10% profit) Markup Applies the markup percentage to the cost. NOTE: For example, a $100 part can be marked up 10% for a selling price of $110. The formula used is ($100 * 10%) + $100 = $110.
Priority	Sets a priority level for the quotation. NOTE: Priorities are used in Quotation Dispatchand are taken from Define Priorities.
Construction Type	Two options: Turnkey and Time and Material. These two options are distinguished from each other simply by the way taxes are calculated. Available values. Turnkey Applies the taxes to the entire quotation, or on the Proposed Amount. Time and Material Let you define and use multiple taxes for a given quotation. Taxes are applied based on each of the detail lines on the quotation and based on the Define Tax Code Usage option. Taxes are added to the cost.
Tax Codes	Used to set the percentage of taxes that will be applied to the Proposed Amount for the quotation according to the type of construction selected. For a Turn key quotation, the tax amounts are displayed in the Closing tab and are included in the Total amount. For a Time and Material quotation, taxes are added to the cost.
Unit of Measure	Unit of measure used to calculate the items or resources. Available values. Inventory Unit Determines that all units in the quotation will be as predefined in Catalogue Management and Resource Management if applicable. International System of Units Determines that all units that are in imperial units (foot, inch, imperial ton, acre, yard, mile, etc.) will be converted into metric units (meter, kilometer, metric ton, kilogram, etc.). Imperial System of Units Determines that all units that are in metric units (meter, kilometer, metric tonne, kilogram, etc.) will be converted into imperial units (feet, inches, imperial ton, acre, yard, mile, etc.).
Default Scenario	Defines a scenario applicable to the entire project based on conditions (climate, difficulties). The default scenario is A. By using a scenario, the quantities and amounts will be adjusted according to the following read priority: Scenario defined in the Table of resources by item/quotation type option, if empty. The scenario used will be the one in the Information tab. The rate used for the calculation is the one defined in Catalogue Management.
Source Quotation	Links the current quotation to an existing quotation. By clicking the Change the structure from the source quotation and Add items from the the source quotation icons available under the Detail tab, you can extract sections from a source quotation and import them into the current quotation.
Purchase Order	Creates a link with customer discounts. When the quotation is transferred, this purchase order number will be copied to the Purchase Order field in Project Management and Contract Management.

 

Transfer Information Section

Sends the quotation transfer information to the project and invoicing.

It is not mandatory to complete this section to transfer from a quotation for the following reasons:

• If automatic project numbering has not been configured and the user has not entered a value in the Project No. field, the system will assign a default number.

Information other than the project number can be completed after the transfer.

Field	Description
Project -#	Project number linked to the quotation. Select an existing project or create a new one. When a new project is created and the field is empty, maestro* assigns a project number automatically if automatic project numbering has been activated. The project number can be assigned automatically by Define Quotation Types or, if empty, by the numbering defined in Configuration in the Projects module. Otherwise, the user must enter a project number manually to create it.
Project Template	Identifies a project template to be used that represents the structure of project activities. The project template is not mandatory, however, it does require the user to manually create the activity structure for each quotation.
Project Type	Identifies the type of project to which the quotation belongs from Define Project Types.
Project Category	Project category used to define the Project Type.
Department	Identifies the department to which the project belongs.
Revenue Activity	Identifies the revenue activity to be used when creating the invoicing contract. The selling amount affects the revenue activity during invoicing. The revenue activity can be selected from the activities defined in the Project Template, if empty, proposes the activities created manually in the Project Activities tab.
Revenue Group	Revenue group link to invoicing and from the Define Cost Groups.
Chg Order Group	Revenue group link to the change order and used when creating the invoicing contract.
Progress	Defines whether the invoicing contract (Progress Billing Contracts) will be invoiced by the unit (Quantity) or by a completion percentage (Rate).

 

Last modification: September 20, 2024