Request for Delivery

Objective

The Request for Delivery option allows to ask for the supplier to perform multiple deliveries for a single order.

This option is therefore quite useful when the quantities to be delivered are high and the storage space is limited.

prerequisites

Have a catalogue order who's type is Regular Order and for which the Request for Delivery configuration is activated

Icons

Selection of Transaction window icons

Icon	Title	Used to
	Create a transaction from a scanned document	Allows the creation of a transaction from a previously scanned document.
	Accept and enter the items by barcode	Access the Entry of items by bar code window in order to enter items received with the help of a bar code reader. For more information on this option, consult the Entering Items Using Bar Codes topic.
	Print (CTRL+P)	Print the goods receipt form. With the icon’s dropdown menu, it is also possible to access other printing options.
	Order Inquiry	Access the Purchase Order Details screen and display information related to the selected order.
	Configuration	Configure the orders and requisitions to display on screen.

Secondary window icons

Icon	Title	Used to
	Display order detail	Access Purchase Order Details and display the information related to the order selected.
	Inventory Inquiry	Access Inventory Inquiry. For more information on this option, consult the Catalogue Inquiry topic.
	Call Inquiry	Access Call Inquiry. For more information on this option, consult the Service Call Inquiry topic.
	Reverse this Entry	Reverse a transferred goods receipt. A new transaction is generated and it contains the same data as the original receipt, except for the quantities which are negative. The proposed date is of the transaction, and it is possible to change it.
	Entry of items by bar code	Access Entry of items by bar code in order to enter the items received using a bar code reader. For more information on this option, consult the Entering Items Using Bar Codes how-to.
	Configuration	Configure how the discount must be applied and the number of lines to display by default in the breakdown grid.

Only the non-self-explanatory icons or those with special features are defined in the table below.

Steps

maestro* > Purchasing > Purchasing > Purchase Order > Request for Delivery

Summary

Selecting an Order
Creating a Delivery Request for the Order
Transferring the Delivery Request to the Receipt of Goods

Selecting an Order

Enter the number of the catalogue order or click on the button to select an order from the list.

Only Regular type order, for which the Request for Delivery configuration is activated, will be displayed in the Select a Record window.

Click on Accept.
The Request for Delivery's secondary window appears.

Creating a Delivery Request for the Order

Click on New and complete the fields in the Reception section.

Field

Description

Date

Date on which the request for delivery was created; the current date is used by default.

Supplier

Displays the supplier noted in the stock order from catalogue. We could however select another supplier for a specific delivery request.

Delivery No

Allows to indicate the delivery number.

Actual Delivery Date

Allows to indicate the date on which the delivery will take place.

Next Delivery

Allows to indicate the estimated date of the next delivery.

Delivery Request Completed

Allows to manually complete the request for delivery, even if the released quantities do not equal the ordered quantities.

Field	Description
Date	Date on which the request for delivery was created; the current date is used by default.
Supplier	Displays the supplier noted in the stock order from catalogue. We could however select another supplier for a specific delivery request.
Delivery No	Allows to indicate the delivery number.
Actual Delivery Date	Allows to indicate the date on which the delivery will take place.
Next Delivery	Allows to indicate the estimated date of the next delivery.
Delivery Request Completed	Allows to manually complete the request for delivery, even if the released quantities do not equal the ordered quantities.

In the Inv. Delivered column, enter the quantity that must be delivered.
Save the request for delivery.
Confirm the printing of the delivery slip. We can also print it later by using the Print icon.

Once the request for delivery is saved, the quantity to be delivered is automatically deducted from the current request for delivery and adjusted in the breakdown table.

The next requests for delivery are therefore always made from the remaining quantity to be delivered.

Transferring the Delivery Request to the Receipt of Goods

maestro* > Purchasing > Purchasing > Purchase Order > Receipt of Goods

In the Order field, select the order for which a request for delivery has been done.
Select the requests for delivery to be transferred to the receipt of goods.
Click on Apply. The details of the delivery request are displayed.
Click on Save.
Au besoin, imprimer l'accusé de réception et l'étiquette.If needed, print the receipt confirmation and the label.