Holdback Invoicing

OBJECTIVE

The Holdback Invoicing option is used to invoice holdbacks deducted during contract invoicing or sales slip invoicing.

 

PREREQUISITEs

• The Transfer holdbacks to accounting field in Configuration must be set to No or Late.
• The invoice must have been transferred.

 

Steps

Creating a Holdback Invoice

1. Enter the required information in the Details tab:

You can create a new invoice based on an invoice that has already been transferred. Simply click the Display Only Transferred Entries file, select an invoice and click the Create an invoice from a transferred invoice icon.

Field	Description
Contract	Contract number; project number.
Customer	Customer associated with the contract. NOTE: The customer can be changed if a customer other than the one specified in the contract is to be invoiced.
Address No.	Customer's invoicing address from Define Customer Addresses. NOTE: Only addresses identified as invoicing addresses are included in the list. The Invoicing Address box must be checked.
Customer Contract	Customer entered in the contract. NOTE: Available for information purposes only.
Included in Contract	Indicates that the invoice affects the original contract value if the field is set to Yes.
Accepted	Indicates that the invoice can be transferred if the field is set to Yes. NOTE: You can accept multiple invoices by click the Batch Acceptance icon.
Date	Accounting date.
Due Date	Due date of the invoice.
Credit Terms	Payment terms for the invoice from Credit Terms Management.
Customer Project	Used to monitor payments by the customer's project number if a lien is attached to the invoice. NOTE: This field is linked to the Lien Management option.
Invoice No.	Invoice number.
Salesperson	Salesperson associated with the contract.
Purchase Order	Customer’s purchase order number.
Shipment	Text field for entering a short description related to the shipment.
Proposed #	Used to enter a request number linked to the invoice.
Period	Period applicable to the invoice.
Sale	Total amount of the invoice.
Holdback %	Holdback percentage applicable to the invoice.
Mode	Available values: With tax Includes taxes in the calculation of the total amount to be paid. Without tax Does not include taxes in the calculation of the total amount to be paid.
Discount	Amount of discount applicable to the invoice.
Currency	Currency of the invoice.

1. Accounts section:

Field	Description
A/R	General ledger account used to post the customer account.
Holdback	General ledger account used to post the holdback applicable to the contract.
Discount	General ledger account used to post the discount applicable to the contract.

2. Breakdown section:

The default values are entered automatically when the Amount field is completed.

Field	Description
Description	Description of the invoiced item. NOTE: You can access Item Management by pressing F7.
C/O	Change notification number. NOTE: The change notification must already be entered in Contract Management.
Project	Determines the project to which the income is allocated for each breakdown line.
Activity	Determines the activity to which the income is posted for each breakdown line.
Revenue Group	Determines the group to which the income is allocated for each breakdown line.
Account No.	General ledger account to which the income is posted.
Quantity	Quantity ordered.
Unit Price	Unit price.
Amount	Total amount invoiced.
Tax 1	Tax code applicable. NOTE: This code may have been determined by default in Customer Management.
Tax 2	Tax code applicable. NOTE: This code may have been determined by default in Customer Management.

2. Enter the required information in the Delivery tab:

Field	Description
Location	Location for the work. Available values: Alternate Used to create a temporary address. Contact Lets you use an address associated with a contact in Contact Management. Customer Lets you use an address from Customer Management. Project Uses the project address entered in Project Management.
Selection	Provides access to databases linked by function to the selection in the Location field.

3. Click Save.

If a delivery preparation form has been configured in Configuration, the system proposes printing this form by default.

 

See also

• Print Contract Invoice
• Credit Terms Management

 

February 20, 2025