Define Committees

OBJECTIVE

The Define Committees function linked to payroll is used to group employees with certain common elements, such as the frequency of pay periods and variables to be printed on the stub.

 

For the Canadian payroll, the system allows you to calculate deductions and prepare the monthly CCQ employer report.

 

Étapes

Creating a Committee

  1. Enter the required information:

The Configuration icon is used to define entry options for the Code field.

Field

Description

Code

Committee identification number.

Name

Committee name.

  1. Enter the required information in the Main Fields tab:
  1. Address section:

Address

City

Province

Postal code

Country

Zip code

Telephone

Contact

Fax

  1. Miscellaneous section:

Field

Description

Pension Plan Number

CCQ pension plan number. This number is printed on T4 slips.

Code

Code used with the Ceridian Interface.

W/C-CSST Calculat.

Used to select the maximum income that can be insured to calculate CSST contributions: H-Weekly (CCQ only) or Annually.

Calculate Vacation on Vacation

If the box is checked, calculates a vacation allocation on payment of vacation.

Hours Used

Used to select the type of hours used for the various committee contribution calculations: 1-Worked or 2-Paid.

Export by Payroll Interface

Used to export data using the third party Perfect Payroll interface.

  1. Accounts section:

Field

Description

Remittance Account

General ledger account to which committee remittances are posted.

NOTE: This is usually a liability account.

Fringe Benefits

General ledger account to which committee-related fringe benefits are posted.

NOTE: This account is used by the system when pay periods are closed. It is used to post the difference in monthly minimums for the CCQ. In other cases, it serves as the union expenses account.

Vacation

General ledger account to which committee-related vacation is posted.

NOTE: This account is used by the system when pay periods are closed.

If no general ledger code is defined in this field, the system uses the code defined in the Remittance Account field.

  1. CCQ section:

 

The CCQ, RBQ, QRBHCA Contribution and Employer's monthly report sections are only available with the Canadian payroll.

 

Enter the hourly amount to be deducted by sector, by employee and employer.

Field

Description

CCQ Number

CCQ membership number (Commission de la Construction du Québec). This number is printed on the monthly CCQ report.

Deduction Rate

Deduction rate as provided by the CCQ. Used to enter a value for the Employee and Employer contributions.

Optional Deduction

Optional deduction rate as provided by the CCQ. Used to enter a value for the Employee and Employer contributions.

Minimum Monthly Deduction

Amount of the monthly minimum contribution payable by the employer.

Indemnity Fund

Hourly amount for the indemnity fund as provided by the CCQ. Used to enter a value for the Employee and /or Employer contributions.

Hourly Contribution

Hourly amount for the hourly contribution as provided by the CCQ. Used to enter a value for the Employee and /or Employer contributions.

Tax Code

Federal and provincial tax codes for the hourly contribution described above. Applicable to the Employee and/or Employer portion.

  1. RBQ section:

Field

Description

RBQ Number

RBQ member number (Régie du Bâtiment du Québec). This number is printed on the monthly CCQ report.

Monthly Contribution

Amount of minimum monthly contribution to the CCQ.

NOTE: The system checks the contribution on closing the last period in the month.

First Annual Contribution

Available values:

Date

Date of the first annual contribution to the CCQ. If this field is filled, this value is added to the CCQ report when the period is closed.

Amount

Amount of the first annual contribution to the CCQ.

2nd Annual Contribution

Available values:

Date

Date of the second annual contribution to the CCQ. If this field is filled, this value is added to the CCQ report when the period is closed.

Amount

Amount of the second annual contribution to the CCQ.

Tax Code

Code for taxes to be calculated on the annual contribution to the CCQ.

  1. QRBHCA Contribution section:

This section applies only to employers in the Civil Engineering - Roads sector and is used to configure the contribution payable to QRBHCA. The CCQ sends out an invoice every quarter for this contribution.

 

The QRBHCA contribution is not included on the monthly CCQ employer report.

Field

Description

Hourly Contribution

Hourly amount for the hourly QRBHCA contribution. Used to enter a value for the Employee and /or Employer contribution.

NOTE: At this time, the contribution is only paid by the employer.

Remittance Account

General ledger account to which the amount of the QRBHCA contribution is posted.

NOTE: This is usually a liability account.

CAUTION! If no account is entered, the account specified in Remittance Account will be used. As a result, the CCQ Employer’s Monthly Report will no longer balance with the general ledger entry, because the monthly report will not include the QRBHCA contribution.

  1. Employer’s Monthly Report section:

Field

Description

Authorization number

Authorization number that identifies the sender of the report in XML format. This number is provided by the CCQ.

NOTE: You can define an Authorization number by company prefix in multidimensional mode.

XML File Directory

Directory in which monthly reports in XML format are stored.

NOTE: The full directory name must be entered. For example: c:\maestro\CCQ\rapmens.

NOTE: The directory must be created and be accessible to the user who must send the file to the CCQ.

  1. Enter the required information in the Pay Stub tab:

Field

Description

Value on Stub

The contribution amounts printed by default on employees' cheque stubs.

NOTE: Entering a new value (variable) removes the default values. All of the values to be printed must therefore be entered. The default values are: Worked Hours, Vacation Calculated, Tax Ben (Prov), Tax Ben (Fed), Pension Plan and Accumulated Advances.

NOTE: If a cumulative amount is zero or less, the amount is not included on the pay stub.

NOTE: The amounts shown on the pay stub are the values from the current pay and cumulative values if the Print Other YTD’s field in the Print Cheques section in Configuration for payroll is checked. Otherwise, the values ​​displayed are those for the current pay.

Available values:

Tax Ben (Prov)

Prints the total amount for provincial taxable benefits.

Tax Ben (Fed)

Prints the cumulative amount for federal taxable benefits.

Worked Hours

Prints the number of hours worked.

Paid Hours

Prints the number of hours paid.

Seniority Hours

Prints the number of hours to calculate seniority.

NOTE: Information from the Cumul. Hours Worked field in Employee Management – Payroll.

Banked Hours

Prints the number of banked hours.

NOTE: Total hours entered with the hours in Z - Bank if Banked Hours Management is enabled.

Pension Plan

Prints the amount (employer portion) from the pension plan.

Vacation Amount

Prints the vacation pay amount.

Advance Pay

Prints advance pay.

Non-Tax. Bonus (Fed.)

Prints the amount of all bonuses with type 3-APS and 5-AP.

Non-Tax Bonus (Prov.)

Prints the amount of all bonuses with type 2-AFS and 4-AF.

Non-Tax Bonus

Prints the non-taxable amount of a federal and provincial bonus.

Bonuses to print on pay stub.

Used to select the bonuses that will be printed on the pay stub.

NOTE: The bonuses are from Define Earning/Deduction Codes

Available values:

Quantity

Prints the quantity of the bonus.

Amount

Prints the amount of the bonus.

Print SIN

Determines whether the social insurance number is printed on the pay stub or not.

Hours and Hourly Rate

Displays hourly rate and hours on the pay slip.

Available values:

Always

Always display.

If different from usual nb. of hrs

Display only if the number of hours differs from the usual number of hours.

Never

Never display.

  1. Click Save.

 

See also

 

Last modification: November 07, 2024