Configuration

OBJECTIVE

The Configuration function is used to determine which general ledger accounts are automatically used by maestro* to conduct certain transactions and to configure the various options available in Payroll.

Steps

maestro* > Time Management > Maintenance > Payroll > Configuration

Click on General in the menu on the left.

Field

Description

Insurance explanation on Pay Stub

Used to enter the text that will be printed on the pay stub to identify the group insurance plan.

Explanation of Pension Plan on Pay Stub

Used to enter the text that will be printed on the pay stub to identify the pension plan.

Transfer to Accounting

Tells maestro* that the transactions generated in payroll must be transferred to the general ledger if the box is checked.

NOTE: It is recommended to always check this box.

Vacation Pay Processing

Tells maestro* that the cost of vacation pay must be posted during Transfer to Accounting if the box is checked. Maestro* always tracks vacation pay on the employee’s record regardless of setting.

NOTE: Processing for CCQ vacation pay is not affected by this option.

W/C – CSST Processing

Tells maestro* that W/C – CSST costs must be posted during Transfer to Accounting if the box is checked.

NOTE: If W/C – CSST is handled in project time rather than in payroll, this field should not be checked and no rate should be entered in Work Category Management or Employee Management.

Labourer Hours Management

Forces the hour entry on a daily basis if the box is checked.

NOTE: If this option is enabled, hours must be entered for all business days.

Group Insurance Calculation

If the box is checked, maestro* allows the calculation of group insurance premiums payable by the employer and employee, and makes the appropriate deductions.

Pension Plan Calculation

If the box is checked, maestro* allows the calculation of payments to the pension plan and makes the appropriate deductions.

Applicable Sectors for reduced rate

Identifies the sectors in which the reduced employment insurance rate applies.

NOTES: The rate is from the Federal Rates tab in Government Tables.

Available with the Canadian payroll only.

Applicable Sectors for CCQ Unions

Identifies sectors to which the union dues specified in Define Unions CCQ apply.

NOTES: For all employees in the identified sectors, CNT will not be calculated.

Available with the Canadian payroll only.

Pay Company

Identifies the company that issues the pay cheques.

NOTE: This option is only used in multidimensional mode.

Project Premiums Group

Default value for the project expense group if nothing is entered in the Define Earning/Deduction Codes option.

Banked Hours Management

Enables or disables the management of banked hours. An allocation for banked hours can be entered and applied later if the box is checked.

Do not accept negative banked hours

Does not allow banked hours to go negative if the box is checked.

NOTE: This option only works if the Banked Hours Management field is checked.

Maximum negative banked hours

Maximum negative balance of hours allowed as banked hours.

NOTE: This option only works if the Banked Hours Management field is checked and if the Do not accept negative banked hours field is not checked.

Compile project hours using a selection of committees

Allows the selection of the employees to process by Committee rather than by Category, in CompileProject Hours, if the box is checked.

In this case, it is also possible to process only the hours entered for the selected committees. This last option is available in the Parameter Selection screen of the compilation of project hours.

NOTES: If the box is not checked, the compilation of project hours continues to be carried out according to a selection of categories.

This configuration also applies to the Compile Daily Entry Hours option.

Employee Form

Allows the selection of the form to use for the printing of a Custom Form, available in the Print function of the Employee Management window.

Calculate group insurance for active employees without hours

Allows the user to perform the payroll calculation for all active employees for which a premium is to be withdrawn from group insurance, even if no time has been entered for the current pay period.

These employees will be displayed in the payroll calculation, if the box is checked.

Overtime Factor

Multiplication factor for overtime hours (usually 1.5).

Double Time Factor

Multiplication factor for double time (usually 2).

Display Employees By:

Employee display order for the entry of payroll hours (by number or name).

NOTE: This display order applies to navigation arrows, not when searching for employees.

Print Cheques By:

Cheque printing order (by number, employee or group).

W/C – CSST Calculation

Amount to be used for the W/C – CSST contribution for employees with a yearly base.

Mode

Description

Normal

In this mode, the employee continues contributing to W/C – CSST even if the maximum insurable amount is reached.

NOTE: This field does not affect employees attached to a committee for which W/C – CSST calculation is weekly.

Maximum

In this mode, the employee stops contributing to W/C – CSST if the maximum insurable amount is reached.

Advance Repayment

Defines how employee advances are recovered.

Method

Description

Immediate

Recovers the full amount of the advance on the next payroll.

Postponed

Allows a specific entry on every pay in Hours Management for the amount of the advance to be recovered that period.

Employee No to Print

Indicates which number will be printed on cheques to identify the employee (Number or Alpha).

Detailed Payroll List section:

This section is displayed if the Integrated Documents Management module is installed.

Field

Description

At Payroll Calculation

Action to be performed when processing the payroll.

Value

Description

Do nothing

No processing will be performed to generate the Detailed Payroll List during payroll calculation.

Save the list to the transaction**

The detailed payroll list will be generated, but it will not be displayed in the report viewer.

Print and save the list to the transaction**

The detailed payroll list will be generated and will be displayed in the report viewer.

Category of Documents

Category used to classify the detailed payroll lists saved in Document Management.

The saved documents will be accessible in the following options:

Employee Management (History tab)

Document Inquiry

NOTES: A user with limited access to employees cannot view these reports in the options listed above.

To facilitate the organization and presentation of documents, we recommend entering a document category here. This will also limit access to users based on the document category.

Caution! The Detailed Payroll List document contains sensitive and confidential data. It is strongly recommended to restrict its access.

To restrict access to the Detailed Payroll List, the user security must be reviewed and the users who will have access to the document category in which the detailed payroll lists will be grouped need to be determined.

Security on document categories is available in the Access Restrictions tab, Documents section in Security Management.

** The detailed payroll list will be saved automatically in Document Management and can be consulted in Employee Management, History tab, by selecting a calculated payroll.

Click on Accounts in the menu on the left.

Field

Description

Bank Account for Direct Deposits

General ledger account from which salaries paid by direct deposit are withdrawn.

Bank Account for Cheques

General ledger account from which salaries paid by cheque are withdrawn.

Wages Payable Account

General ledger liability account used to hold the wages payable as calculated by payroll until actually paid.

Vacation Pay Account

General ledger account where vacation pay expense is posted.

Debit

Mandatory if payroll reconciliation is used. The account to be entered is the accrued vacation pay account.

Advances Account

General ledger asset account to which employee advances are posted.

Holiday Pay Remittance Account

General ledger account to which statutory holiday pay is posted.

Insurance Deduction Account

General ledger liability account to which group insurance deductions are posted.

Labour Standards Commission Account

General ledger account to which amounts for contributions to be paid to the Commission des Normes du Travail du Québec (CNT) are posted.

NOTE: Available with the Canadian payroll only.

Additional Burden Account

General ledger account to which other burden defined in Work Category Management is posted.

Registered Pension Plan Account

General ledger liability account to which pension plan deductions are posted.

Garnishee Deduction Account

General ledger liability account to which support payment deductions are posted.

Field	Description
Bank Account for Direct Deposits	General ledger account from which salaries paid by direct deposit are withdrawn.
Bank Account for Cheques	General ledger account from which salaries paid by cheque are withdrawn.
Wages Payable Account	General ledger liability account used to hold the wages payable as calculated by payroll until actually paid.
Vacation Pay Account	General ledger account where vacation pay expense is posted.
Debit	Mandatory if payroll reconciliation is used. The account to be entered is the accrued vacation pay account.
Advances Account	General ledger asset account to which employee advances are posted.
Holiday Pay Remittance Account	General ledger account to which statutory holiday pay is posted.
Insurance Deduction Account	General ledger liability account to which group insurance deductions are posted.
Labour Standards Commission Account	General ledger account to which amounts for contributions to be paid to the Commission des Normes du Travail du Québec (CNT) are posted. NOTE: Available with the Canadian payroll only.
Additional Burden Account	General ledger account to which other burden defined in Work Category Management is posted.
Registered Pension Plan Account	General ledger liability account to which pension plan deductions are posted.
Garnishee Deduction Account	General ledger liability account to which support payment deductions are posted.

Click on Print Cheques in the menu on the left.

Field

Description

Print YTD Deductions

Prints YTD deductions if the box is checked.

Print Other YTD's

Prints cumulative amounts other than deductions (for example: vacation balance) if the box is checked.

Print Salary Type

Prints the salary type (hourly or weekly) if the box is checked.

Print Occupation

Prints the employee's employment category (trade) if the box is checked.

Print Negative Vacation Balance

Allows the user to print the balance of an employee's vacation pay on the pay slip, even if it is negative, if the box is checked.

If the box is not checked, a negative vacation balance is not included on the pay slip.

NOTES: To print the vacation balance, the Print Other YTDs option must be checked.

The box must be checked to print the vacation balance on the pay slip under the following circumstances:

The vacation balance has been imported into maestro* using the Import Earning/Deduction and Union Cumulatives option.

The vacation balance has been entered manually by changing the employee's cumulative amounts.

Print Revenues & Earnings/Deduction Cumul.

Prints year-to-date revenues and earnings/deduction amounts on the pay slip, if the box is checked.

NOTES: To display the year-to-date revenues and earnings/deduction amounts, the user must use a custom form and make the necessary changes to display the year-to-date amounts using the CUMULATIVE variable.

The box must be checked to print vacation time paid, total and net income cumulatives on the pay stub. Furthermore, SECTION 1 needs to be identified in the Definition field of the Form Configuration option.

Detailed Print of Vacation Premiums

Prints vacation premiums details used on the pay slip, if the box is checked.

Is checked, the premium description will be used.

If the box is not checked, vacation premium will be grouped under Paid Vacation.

Comments

Comments to be printed on all payroll cheques.

Field	Description
Print YTD Deductions	Prints YTD deductions if the box is checked.
Print Other YTD's	Prints cumulative amounts other than deductions (for example: vacation balance) if the box is checked.
Print Salary Type	Prints the salary type (hourly or weekly) if the box is checked.
Print Occupation	Prints the employee's employment category (trade) if the box is checked.
Print Negative Vacation Balance	Allows the user to print the balance of an employee's vacation pay on the pay slip, even if it is negative, if the box is checked. If the box is not checked, a negative vacation balance is not included on the pay slip. NOTES: To print the vacation balance, the Print Other YTDs option must be checked. The box must be checked to print the vacation balance on the pay slip under the following circumstances: The vacation balance has been imported into maestro* using the Import Earning/Deduction and Union Cumulatives option. The vacation balance has been entered manually by changing the employee's cumulative amounts.
Print Revenues & Earnings/Deduction Cumul.	Prints year-to-date revenues and earnings/deduction amounts on the pay slip, if the box is checked. NOTES: To display the year-to-date revenues and earnings/deduction amounts, the user must use a custom form and make the necessary changes to display the year-to-date amounts using the CUMULATIVE variable. The box must be checked to print vacation time paid, total and net income cumulatives on the pay stub. Furthermore, SECTION 1 needs to be identified in the Definition field of the Form Configuration option.
Detailed Print of Vacation Premiums	Prints vacation premiums details used on the pay slip, if the box is checked. Is checked, the premium description will be used. If the box is not checked, vacation premium will be grouped under Paid Vacation.
Comments	Comments to be printed on all payroll cheques.

Click on Direct Deposit in the menu on the left.

Field

Description

Activate Direct Deposit

Activates payroll direct deposit if the box is checked.

Include Advances

Activates direct deposit for employee advances if the box is checked

NOTE: If this field is not checked, advances are only available in the form of a cheque.

Cheque No.

Numerical sequence used to identify payroll cheque numbers on the pay stub for employees who have direct deposit.

This numeric sequence is identified by DD-XXXXX on the employee’s pay stub.

This field is incremented automatically after each deposit.

NOTES: This numeric sequence is separate from the cheque number counter in Bank Accounts.

In multidimensional mode, it is possible to enter different values by prefix number by clicking the multidimensional values icon. The user must, however, leave the Cheque No. field blank if the settings are by the company prefix.

Earning Statement Format

Used to select the format used to print an earning statement for direct deposits.

Format

Description

Cheque

Prints as per a format defined in cheque format configuration.

Stub

Prints only the pay stub.

Page

Prints a standard earning statement on a blank page (laser format).

Envelope

Prints the statement in the form of a secure envelope (available for dot matrix printers only).

NOTE: This format only applies to cheques printed on forms.

Click on Records of Employment in the menu on the left.

Available with the Canadian payroll only.

Field

Description

Language of forms

Language of record of employment forms.

Contact

Name of the person responsible for printing the record of employment.

Telephone

Telephone number of the person responsible for printing the record of employment.

Ext.

Extension number of the person responsible for printing the record of employment.

Correspondence Language

Language checked on the record of employment.

Legal Name

Legal name of the company.

Field	Description
Language of forms	Language of record of employment forms.
Contact	Name of the person responsible for printing the record of employment.
Telephone	Telephone number of the person responsible for printing the record of employment.
Ext.	Extension number of the person responsible for printing the record of employment.
Correspondence Language	Language checked on the record of employment.
Legal Name	Legal name of the company.

Click on T4 & T4A in the menu on the left.

Available with the Canadian payroll only.

This tab will only be visible if the EDI Transfer for government documents module is installed.

In multidimensional mode, different values can be entered for all of the fields below based on the company prefix; to do this, click on the Multidimensional Values icon. However, the main field must be left blank if the configurations are based on company prefixes.

Transmitter section:

Field

Description

Transmitter number

Allows the user to enter the transmitter number obtained from the CRA.

NOTE: The transmitter number begins with MM and is followed by six characters.

Report type code

Allows the user to identify the type of report created.

Format

Description

Original

This format indicates that it is an original file (initial send).

Amendments

This format indicates that it is a modified file.

Cancelled

File that cancels the slips already submitted to their recipients based on the type of slip.

Type of transmitter

Enter the type of transmitter based on the situation.

Transmitter contact info

Contact info of the company that creates T4 and T4A slips.

Caution! Do not enter the contact info for maestro*, but rather the contact info of the company that produces the slips.

Contact section:

This section allows the user to enter the contact info for the person to be contacted within the organization for any question regarding T4 & T4A slips.

The email is mandatory for the sending of T4 and T4A slips.

Field

Description

SIN 1 & 2

Allows the user to enter the social insurance number of any applicable owners in the case of a Canadian-controlled private corporation or unincorporated company.

Field	Description
SIN 1 & 2	Allows the user to enter the social insurance number of any applicable owners in the case of a Canadian-controlled private corporation or unincorporated company.

Click on RL-1 in the menu on the left.

Available with the Canadian payroll only.

This tab is only visible if the EDI Transfer for government documents module is installed.

In multidimensional mode, different values can be entered for all of the fields below based on the company prefix; to do this, click on the multidimensional values icon. However, the main field must be left blank if the configurations are based on company prefixes.

This section must be completed before generating the RL-1 file in XML format if changes must be made to the numbering of XML or paper slips.

Transmitter section:

Field

Description

Transmitter number

Allows the user to enter the number used for the identification of the transmitter with Revenu Québec.

NOTE: The transmitter number starts with NP and is followed by six characters. This number is provided by the Division de l’acquisition des données électroniques and will be the same each year.

Sending Type

Allows the user to define the sending type of the XML file.

Type

Description

Original

Data files of official slips.

Test-File

File submitted before the original file to validate its structure.

Amended

File replacing slips that have already been submitted to their recipients.

Cancelled

File that cancels the slips already submitted to their recipients based on the type of slip.

Type of transmitter

Indicates the type of transmitter for government identification purposes.

Source

Indicates the source of the slips used.

Refer to the RL1 – Preparation Guide to answer this question properly.

Transmitter contact info

Contact information for the person who prepares the RL-1 slips.

Caution! Do not enter the contact information for maestro*, but rather the contact information of the company that produces the slips.

Software and Accounting sections:

These sections allow the user to enter the contact info for the person(s) to be contacted within the organization for any question or problems related to the slips or XML file.

Field

Description

RL-slip number for XML

8-digit starting number provided by the Division de l’acquisition des données électroniques used to create the RL slip number for the XML files.

Caution! This slip number must be different from the starting sequence used for paper slip numbers.

This number can be reused year after year as long as the number of slips is sufficient, based on the series sent by the government, and as long as you restart at the beginning of the series each year.

In multidimensional mode, the RL slip number for XML must be entered, based on the company prefix. To do this, click on the Multidimensional Values icon.

NOTE: Make sure the XML slip number is entered before submitting the data.

To change the starting number:

Maestro* will take the numbering changes into account.

Enter the RL slip number for XML in this field.

Using the Configuration icon of the Print T4 and RL-1 option, click on the Reset Seq. No Rel. 1 icon.

Field	Description
RL-slip number for XML	8-digit starting number provided by the Division de l’acquisition des données électroniques used to create the RL slip number for the XML files. Caution! This slip number must be different from the starting sequence used for paper slip numbers. This number can be reused year after year as long as the number of slips is sufficient, based on the series sent by the government, and as long as you restart at the beginning of the series each year. In multidimensional mode, the RL slip number for XML must be entered, based on the company prefix. To do this, click on the Multidimensional Values icon. NOTE: Make sure the XML slip number is entered before submitting the data. To change the starting number: Maestro* will take the numbering changes into account. Enter the RL slip number for XML in this field. Using the Configuration icon of the Print T4 and RL-1 option, click on the Reset Seq. No Rel. 1 icon.

Click Government Remittances in the menu on the left.

This section is available with U.S. payroll.

Washington Remittances Taxes section:

Field

Description

Filename

Name to be used when creating the file for remittances to the state of Washington.

NOTES: Determined in accordance with the criteria from the state of Washington.

These files are generated by running the Government Remittances File option.

Saving file directory

Directory in which files containing the remittances to the state of Washington are saved.

NOTE: These files are generated by running the Government Remittances File option.

N.Y. Wages and Withholding section:

Field

Description

Filename

Name to be used when creating the file for wages and withholdings to the state of New York.

NOTES: Determined in accordance with the criteria from the state of New York.

These files are generated by running the State Remittances File option.

Saving file directory

Directory in which files containing the wages and withholdings to the state of New York are saved.

NOTE: These files are generated by running the State Remittances File option.

Field	Description
Filename	Name to be used when creating the file for remittances to the state of Washington. NOTES: Determined in accordance with the criteria from the state of Washington. These files are generated by running the Government Remittances File option.
Saving file directory	Directory in which files containing the remittances to the state of Washington are saved. NOTE: These files are generated by running the Government Remittances File option.

Field	Description
Filename	Name to be used when creating the file for wages and withholdings to the state of New York. NOTES: Determined in accordance with the criteria from the state of New York. These files are generated by running the State Remittances File option.
Saving file directory	Directory in which files containing the wages and withholdings to the state of New York are saved. NOTE: These files are generated by running the State Remittances File option.

Click on Wage and Tax Statement in the menu on the left.

Available with the U.S. payroll only.

In multidimensional mode, the user can enter different values for all the fields below, by company prefix, by clicking the multidimensional values icon. The user must, however, leave the main field empty, if the settings are by company prefix.

Field

Description

Form W-2

Used to select the format of the W-2 file to be printed.

NOTE: By default, maestro* prints the W-2 with integrated form.

If the user has pre-printed W-2 forms, select the W-2 with values only form.

Control number**

Control number to identify the company to the government authorities.

Contact section:

Field

Description

Contact Information**

Contact information for the person who prepares the income and tax declaration.

Caution! Do not enter the contact information for maestro*, but the information for the contact person in the company that prepares the declarations.

Fields with ** are for information purposes only and are only displayed on the employer’s summary.

Field	Description
Form W-2	Used to select the format of the W-2 file to be printed. NOTE: By default, maestro* prints the W-2 with integrated form. If the user has pre-printed W-2 forms, select the W-2 with values only form.
Control number**	Control number to identify the company to the government authorities.

Field	Description
Contact Information**	Contact information for the person who prepares the income and tax declaration. Caution! Do not enter the contact information for maestro*, but the information for the contact person in the company that prepares the declarations.

Click Save.
Click Quit.

Configuration

OBJECTIVE

Steps

See also