Resource Allocation
OBJECTIVE
The Resource Allocation function is used to assign the various available resources to projects, monitor the profitability of these resources while creating transactions in the same company (inter-project transfers) or between companies (by creating a sale and purchase).
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The Equipment module can be used as an alternative to this option. If you click the Configuration icon, you can configure inter-company accounts used to generate the accounting entry (A/P or A/R) if the Operating method for is set to Create a project-to-project transfer. The accounting entry is generated if the paying company is not the current company. |
PREREQUISITE
Steps
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maestro* > Projects > Estimating > Configuration > xxx |
Assign resources
- Enter the required information in the Default Values tab:
Fields followed by the * character are mandatory fields.
Field
Description
Resource*
Code for the resource to be assigned.
Trans. Type
Type of transaction conducted on the resource.
Available values.
Paying Co.
Company responsible for the expenses linked to the resource.
NOTE: Available in multidimensional mode only.
Start Date
Date on which the resource is assigned to the project.
Reference No.
Text field for entering a purchase order number or other reference.
Project Resource
Project code for the resource.
Rent Rev Acct
Rental revenue activity used to post revenue from project resources.
NOTE: For example, a project pays $150 per hour to use a power shovel for 10 hours. The power shovel (which is the resource) has a revenue of $1,500 in this activity.
Rev. Exp. Activity
Revenue activity for invoicing expenses incurred when used on a project.
NOTE: For example, if $2,000 had to be spent on repairing a resource while it was used in a project, it consumed $500 worth of fuel and these expenses are to be invoiced to a project, the resource would have a revenue of $3,500 on the project.
Group
Group to which the resource belongs.
Project Expense
Project to which the resource is assigned.
Activity Expense
Expense activity.
Rebilling Activity
Activity involving the rebilling of extras.
Group
Expense group.
Exp Activity Formula
All or only a selection of specific activities.
NOTE: You can enter an activity interval by entering the first activity, followed by a dash and the last activity (activity1-activity2). You can also exclude an activity by entering a minus sign (-) beside the activity number. Several combinations are possible. All you need to do is separate them with commas. Example: 10000-50000, -30000, 7000, 80000-90000.
Billing Mthd
Method for invoicing the resource.
The choices are: Date, Hour, Week, Month or Not Billable.
Rate
Rate based on the rates entered with the Resources option.
Available values: 1, 2, 3, 4
Sales Tax 1
Sales tax, if applicable.
Tax 2
Sales tax, if applicable.
% Gross-up
Markup percentage applicable.
Monthly Max Applicable
Monthly maximum applicable to the resource for the project.
Sales Tax 1
Purchase tax, if applicable.
Tax 2
Purchase tax, if applicable.
- Resource section:
Only fields not included in the Default Values are described below.
Field
Description
Equipment project
Project associated with the equipment.
End Date
End date of the assignment.
- Billing section:
Only fields not included in the Default Values are described below.
Field
Description
Rate
Rate associated with the rate code linked to the selected invoicing method.
Transfer Date
Transfer date updated during cost+ invoicing. This matches the invoicing period end date or the End Date field in the Resource section.
- Click Save.
See also