Enter an Individual Receipt

OBJECTIVE

The Enter an Individual Receipt option is used to enter a receipt linked to a customer that is not set up in the system or tax return.

You can also enter a receipt linked to a customer in the system with this option.

This option must not be used if the financial statements are generated by project given that this type of receipt is not linked to a project.

PREREQUISITEs

Bank Accounts
Chart of Accounts
Configuration

Steps

Enter an individual receipt

Enter the required information in the Details tab:

Field

Description

Customer Code

Code from Customer Management.

NOTE: When you select a customer code, the customer's contact information is displayed automatically.

Individual Customer

Used to enter contact information for a customer that is not set up in the system if the box is checked.

NOTE: If an existing customer was selected, the customer is deleted if the box is checked.

Date

Receipt entry date.

NOTE: By default, the system displays the work date, but this can be changed.

Invoice No.

Number of the invoice related to the payment.

Cheque No.

Customer’s cheque number.

Sale

Amount of the sale.

NOTE: The system displays the total amounts entered in the Breakdown grid.

Discount

Discount applicable to the sale.

Account: Bank

Bank account to which the deposit will be made.

NOTE: By default, the system displays the Configuration account for the deposit of receipts not linked to an existing customer.

NOTE: For receipts linked to an existing customer, the system displays the account entered in Customer Management. If the field is empty, the system displays the value in Configuration.

Currency

Displays the currency for the selected customer.

NOTE: The field is empty for individual customers.

Discount

Discount account to be used.

NOTE: By default, the system displays the Configuration account.

Type of individual receipt

1 – Standard

2 – Sales Tax Refund

Used to include or exclude these types of receipts from certain system reports.

All other types of receipts except the type mentioned below.

Receipt linked to a tax receipt.

Comments

Description for reference purposes.

Field	Description
Customer Code	Code from Customer Management. NOTE: When you select a customer code, the customer's contact information is displayed automatically.
Individual Customer	Used to enter contact information for a customer that is not set up in the system if the box is checked. NOTE: If an existing customer was selected, the customer is deleted if the box is checked.
Date	Receipt entry date. NOTE: By default, the system displays the work date, but this can be changed.
Invoice No.	Number of the invoice related to the payment.
Cheque No.	Customer’s cheque number.
Sale	Amount of the sale. NOTE: The system displays the total amounts entered in the Breakdown grid.
Discount	Discount applicable to the sale.
Account: Bank	Bank account to which the deposit will be made. NOTE: By default, the system displays the Configuration account for the deposit of receipts not linked to an existing customer. NOTE: For receipts linked to an existing customer, the system displays the account entered in Customer Management. If the field is empty, the system displays the value in Configuration.
Currency	Displays the currency for the selected customer. NOTE: The field is empty for individual customers.
Discount	Discount account to be used. NOTE: By default, the system displays the Configuration account.
Type of individual receipt 1 – Standard 2 – Sales Tax Refund	Used to include or exclude these types of receipts from certain system reports. All other types of receipts except the type mentioned below. Receipt linked to a tax receipt.
Comments	Description for reference purposes.

Breakdown section:

Field

Description

Account

Credit account.

Amount

Amount of the receipt.

Company

Company name.

NOTE: Available in multidimensional mode only.

Field	Description
Account	Credit account.
Amount	Amount of the receipt.
Company	Company name. NOTE: Available in multidimensional mode only.

Click Save.

Enter an Individual Receipt

OBJECTIVE

PREREQUISITEs

Steps

Enter an individual receipt

See also