Hours Management

OBJECTIVE

The Hours Management function is used to enter hours that are not linked to a project into payroll and to check hours transferred by the Compile and Reload Project Hours function, if applicable.

If the Supplier Invoice Reconciliation option is installed, Hours and bonuses entered for an employee that are linked to a supplier are not processed by this option. These transactions are available in Supplier Invoice Reconciliation and can be used to reconcile the hours and create a project purchase. For more details, refer to help (F1) on Reconciling Supplier Hours.

PREREQUISITES

Steps

maestro* > Time Management > Payroll > Payroll > Hours Management

Managing Hours

Select the Committee and Pay Periods and click Accept.
Select the employee from the Period section.

By default, the value entered in the Cheque ID field is First Cheque. You can change this value if the payroll has already been processed. This means that it is now possible to create two cheques for the same pay period for an employee who is not linked (cheque 1 and cheque 2).

If the Cheque ID field is set to Second Cheque, the system displays hours from compiled project hours. Otherwise, it displays an empty record so that values can be entered manually if no projects are involved.

For the procedure on issuing a second pay cheque in a given pay period, click on this link.

It is impossible to issue a second pay cheque for the same period if the employee is linked to another employee (linked employee), regardless of whether a cheque has been issued to the linked employee or not.

Hours Detail section:

Field

Description

Leave

Number of hours to be displayed on the pay slip and in Employee Management. The number of hours is cumulative.

Holiday Pay (hours)

Number of statutory holiday hours paid. Only combined with hours entered if entered using the Work Category Management option.

Current Banked Hours

Cumulative from the employee's record in Employee Management.

Variation

Variation with the number of hours entered in the Total Banked Hours field in the employee's record.

Days Worked

Number of days for which hours have been entered.

NOTE: Calculated automatically if hours are managed in labourer hours mode.

Weeks Worked

Number of weeks for which hours have been entered.

Deposit (+/-)

Advance to be taken into consideration for the payroll calculation as a positive or negative amount.

Non Taxable VacPay /

Taxable VacPay

Manual processing based on the employment category. Option not available if fringe benefits are used.

NOTE: Click the button on the right to view the employee's vacation balance.

Calculation Override

Used to modify the amounts calculated by the system during Payroll Calculation.

Full Release of VacPay

This is an employee's last pay and includes full vacation pay in the payroll if this box is checked.

*To be used on termination or layoff to payout full vacation pay owing up to and including the final payroll.

Field	Description
Leave	Number of hours to be displayed on the pay slip and in Employee Management. The number of hours is cumulative.
Holiday Pay (hours)	Number of statutory holiday hours paid. Only combined with hours entered if entered using the Work Category Management option.
Current Banked Hours	Cumulative from the employee's record in Employee Management.
Variation	Variation with the number of hours entered in the Total Banked Hours field in the employee's record.
Days Worked	Number of days for which hours have been entered. NOTE: Calculated automatically if hours are managed in labourer hours mode.
Weeks Worked	Number of weeks for which hours have been entered.
Deposit (+/-)	Advance to be taken into consideration for the payroll calculation as a positive or negative amount.
Non Taxable VacPay / Taxable VacPay	Manual processing based on the employment category. Option not available if fringe benefits are used. NOTE: Click the button on the right to view the employee's vacation balance.
Calculation Override	Used to modify the amounts calculated by the system during Payroll Calculation.
Full Release of VacPay	This is an employee's last pay and includes full vacation pay in the payroll if this box is checked. *To be used on termination or layoff to payout full vacation pay owing up to and including the final payroll.

The information displayed in the Bonus and deductions, Taxable Benefits and Default Bonus tabs are from the Enter Hours, Employee Management and Define Trades options.

The bonuses displayed in the Default Bonus tab cannot be modified and can be form Employee Management, Define Work Categories and Define Trades.

Confirm and/or complete the information in the detailed hours table.

You can verify the source of an hourly rate line-by-line by clicking on the Show readings that determined this hourly rate icon. (Refer to the appendix under the document Operation and configuration for payroll for additional information on the order in which hourly rates are read.)

Sector

Region

Regular time

Trade

Union Code

Overtime

Years of Apprenticeship

Shift

Double time

Sector	Region	Regular time
Trade	Union Code	Overtime
Years of Apprenticeship	Shift	Double time

If Labourer Hours Management is checked in Configuration, hours can be entered per day instead of as a total for the period.

Confirm the information displayed in the Hours Detail section.

Incorrect information can be corrected with the Enter Hours option as long as cheques or pay slips have not been printed. When you return to Hours Management, click the Reload Hours icon. The information is updated automatically.

When the system reads hours, hours by cheque ID are taken into consideration and this is determined when the hours are entered.

You can click to the Delete icon to remove the transaction from Hours Management, but this does not delete the hours entered into projects.

Click Save.
Repeat the same steps (3 to 5) for all employees.
Close the Hours Management window.

Hours Management

OBJECTIVE

PREREQUISITES

Steps

Managing Hours

See also